Accounts Assistant

Location: Office-based in Kirkby in Ashfield

Hours: Flexible over 4 or 5 days or across the week

(8:30 am - 4:30 pm OR 9:00 am - 5:00 pm with a 30-minute break)

Salary: Up to £30,000

Contract: 3-month fixed-term contract, subject to review every 3 months

Free parking

We are seeking an experienced Accounts Administrator to provide maternity cover on a fixed-term basis. This role offers the opportunity to join a supportive team and take responsibility for a wide range of accounting duties, ensuring the smooth running of the finance function.

Key Responsibilities:

• Accounts Preparation: Prepare accounts, including journaling to trial balance and analysis of key monthly costs
• Payment Processing: Manage monthly bulk payment cycles and raise ad-hoc payments as required
• Reconciliations: Perform supplier and key customer reconciliations, bank reconciliations, and sales/purchase ledger reconciliations
• Reporting: Input data into group reporting systems and prepare aged debtor reports with detailed bi-weekly email explanations
• Purchase Order Management: Create and process purchase orders, ensuring proper purchase order control, invoice checking, authorisation, and payment approvals
• Petty Cash: Manage petty cash and journal entries
• Communication: Handle incoming calls and resolve general queries regarding purchases, payments, and accounting issues
• Compliance: Maintain internal supplier lists and records, ensuring certificates and questionnaires are up to date
• Stock Control: Prepare and submit stock takes

Ad-Hoc Tasks:

• Filing: Maintain accurate financial records
• Import/Export Administration: Manage documentation and compliance for imports and exports
• Team Support: Provide cover for other team members during holidays
• General Support: Undertake additional duties as required by the Financial Controller

Ideal Candidate:

• Strong experience in a similar accounts-focused role
• Proficient in sales and purchase ledger, reconciliations, and payment processing
• Confident using accounting systems and Excel (including VLOOKUP and pivot tables)
• Excellent attention to detail with strong analytical and problem-solving skills
• Ability to work independently and meet deadlines in a fast-paced environment