Accounts Payable Assistant

Our client, an Oil and Gas Operator is seeking an experienced Accounts Payable Assistant. This is a 3 Month contract role based in Aberdeen.

Role Purpose:

This role will have primary responsibility within the Aberdeen Finance team for ensuring the timely and accurate processing of all UK invoices, contract compliance and will also have the opportunity to undertake broader accounting tasks.

The Accounts Payable Assistant will be responsible for processing supplier invoices within the Maximo procurement and work management system, tracking these through the purchase to pay approval process to ensure payment deadlines are met.

The successful candidate will enjoy the challenges that come with a growing business and working within a dynamic finance team. The candidate will also work with the wider organisation to ensure the smooth and efficient operation of the purchase to pay process and approvals within.

Main Tasks:

Please note that this list of duties is not exhaustive and employees will be expected to undertake reasonable duties commensurate of their role and grade.
Manage the AP e-mail Inbox and Invoice Queries inbox.
Perform defined checks on each supplier invoice to confirm invoice validations.
Perform contract compliance checks on key vendor invoices.
Create/enter invoices in Maximo at the header level, ensuring each step of the purchase to pay process is working effectively.
Copy the relevant Purchase Order lines and edit where necessary, enter into workflow to complete the creation of the PO invoice
Process non-Purchase Order invoices in Maximo. Obtain correct Finance coding and route approval workflow.
Monitor the invoice workflow and expedite to ensure timely and accurate payment of invoices.
Respond timely to all vendor and business queries to full completion and satisfaction.
Maintain high Invoice payment performance.
Assist with quarterly reporting requirements of invoice statistics and provide all supporting information as requested.
Assist with AP related statutory and joint venture audit requests
Perform weekly gas nomination checks to assist with monthly gas revenue invoice verifications.
Manage FP+ Personnel Expenses and Time-writing system, extraction of expenses and coordination of monthly employee timesheets.
Assist with general Finance department requests and develop knowledge of the client financial systems, control framework and processes

Professional and Behavioural Skills, Educational Requirements:

Professional Skills:
Pro-active self-starter who can work independently with minimum guidance
Experience in either an Oil and Gas or engineering environment
Experience in similar role within an integrated business system such as Maximo, SAP, Sun
MS Excel, Word, Teams, Outlook and Adobe and skills required.

Education Requirements:

Essential:
Strong secondary education results, Higher English, Maths and preferably Accounting