Accounts Payable Coordinator

Our client is an American Law firm with a head office in New York, plus additional offices in the rest of the USA, Europe, Asia, and Latin America. They have been in London for over 25 years. The London office is ideally suited for Liverpool Street station.

They are now looking to hire an Accounts Payable Coordinator to provide support to the London accounts function.

Responsibilities

• Ensure timely & accurate entry of all invoice transactions by Managers & Admin staff into Chrome River in accordance with appropriate approvals & account codes, checking that invoices have not been previously paid.
• Receive and review individual invoices and payment requests for appropriate supporting documentation in accordance with the firms’ policies and procedures.
• Verify and/or adjust coding of non-billable and billable expenses as indicated in the financial chart of accounts and chart of cost codes to ensure proper entry into the financial system.
• Review invoices and payment requests for appropriate approval as outlined in the Firm’s Grants of Authorities.
• Prioritise and select invoices for timely payment runs and one-off urgent payments.
• Ensure timely & accurate entry of all expense transactions by all staff into Chrome River in accordance with appropriate approvals & account codes, checking for any discrepancies and/or omission of receipts in accordance with firm policy.
• Maintain periodic upload to the financial system of expense reports in preparation for reimbursement.
• Prioritise and select invoices & expenses claims for timely payment runs and one-off and/or urgent payments.
• Ensure authorised bank signatory approvals are obtained for all bank payments.
• Account for input VAT on all purchase invoices & expenses where required.
• Ensure vendor accounts are current and paid within agreed vendor payment terms.
• Review all new vendor account information in accordance with firm policy.
• Respond to all vendor and internal customer enquiries as and when required.
• Reconcile vendor statements, research and correct discrepancies where required.
• Ensure appropriate credit notes are obtained from vendors where necessary.
• Cover for existing Accounts Payable Assistant role during periods of absence.
• Handling of ad-hoc queries and reporting requests as required.

Candidate Profile

• Experience of using Elite 3E.
• Legal or professional services accounting experience, 3-5 years required.
• Experience of Elite 3E systems, Chrome River preferred.
• NatWest online banking software experience preferred.
• Basic/Intermediate Microsoft Excel.
• Ability to understand and work accurately with different currencies.
• Working knowledge of UK SRA rules.
• Strong understanding of UK VAT rules.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients