Administration Assistant/Secretary

Adecco are recruiting for an Administration Assistant/Secretary.

• You would be working for South Gloucestershire Council
• £17 per hour, PAYE
• Hybrid
• Temporary for 3 months
• Based at Badminton Road, Yate
• Working in the Legal Department with the Childcare Team to provide case management support

On a daily basis you will provide an efficient, fully comprehensive and confidential administrative support to the Legal Services team.

• It is essential you have significant secretarial or administrative experience.
• You must have excellent typing skills.
• It is desirable that you have 3 passes at GCSE including English Language or NVQ Administration Qualification.
• You must have good IT skills and have a solid knowledge of Microsoft packages.
• We require you to use your own initiative and to work under pressure, whilst remaining calm and professional, maintaining confidentiality at all times.
• You must have the ability to multi-task, work to tight deadlines and have a meticulous attention to detail.
• To be successful in the role we require you to have good interpersonal and team working skills.

Duties:

• In the role you will use a specialist legal case management system (Visual Files) to manage work requests received from officers and you will also process the payment of invoices using Dynamics 365.
• You will be communicating with professionals and the courts to file and serve legal documents via a dedicated portal and use specialist software to prepare, update and distribute court bundles.
• A key part of the role is managing the court diary, scheduling tasks and forward planning work requirements to meet court deadlines.
• You will act as the first point of contact for emails and calls, redirecting these to the appropriate member of staff.
• It will be your responsibility to maintain filing for the division, paper and electronic records and indexing systems, ensuring the maintenance of adequate security, particularly of confidential and personal papers. You will also maintain computerised directories, making sure that work is saved and indexed, and back-up of work is undertaken.

If you have the skills for this role, please apply. If your CV is shortlisted, an Adecco Consultant will be in touch to discuss submitting an application to the Council.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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