Administration Officer

A fantastic opportunity has arisen for an experienced and proactive Administration Officer to join a dedicated teamwithin a forward-thinking Charity. This is a key role supporting multi-agency child protection meetings and ensuring effective coordination and high-quality documentation of sensitive, statutory processes.

As an Administration Officer, you will play a central part in supporting Child Protection Conferences, Reviews, and other complex safeguarding meetings. You’ll be the first point of contact for both internal teams and external partners including health, education, police and social care professionals.

Your core responsibilities will include arranging meetings, taking fast and accurate notes on a laptop during discussions involving multiple professionals, managing confidential data securely, and ensuring critical follow-up actions are completed efficiently.

This role will offer hybrid working.

What You’ll Do

• Accurately minute complex multi-agency meetings and distribute concise, professional records
• Coordinate Initial and Review Child Protection Conferences and Looked After Children (LAC) Reviews
• Maintain and update confidential data systems in line with GDPR and internal policies
• Act as first-line contact for internal and external stakeholders regarding safeguarding meetings
• Support the implementation of statutory timescales and ensure all procedures are adhered to
• Support colleagues and senior staff within the Quality Assurance team with admin and project tasks
• Contribute to the overall operational effectiveness of the safeguarding unit

What We’re Looking For

• Demonstrable experience in a fast-paced administrative role, ideally within safeguarding, education, or healthcare
• Minute-taking experience
• Excellent written and verbal communication skills
• High typing speed with the ability to take accurate, concise minutes in live settings
• Proficiency with Microsoft Office tools – Word, Outlook, Excel – and an ability to work with bespoke software
• A strong understanding of GDPR and confidentiality when working with sensitive data
• Calm under pressure, well-organised, and confident liaising with senior professionals from various sectors