Administration Officer Band 3

Your new companyHays are working with a Large Public Sector Organisation based in Antrim to recruit an Administration Officer on a temporary basis.

Your new role

• Provided high-level administrative support to Clinical Physiologists, medical staff, and consultants across multiple hospital sites.
• Managed outpatient clinic documentation: retrieved, prepared, filed, tracked, and distributed patient notes and test results.
• Coordinated diagnostic test appointments, ensuring accurate bookings, cancellations, and patient communications via hospital systems
• Handled telephone queries from patients and staff, arranging interpreters and ambulance transport when required
• Liaised with GP surgeries, multidisciplinary teams, and external departments to share patient information securely.
• Updated patient demographics and logged diagnostic referrals on Trust systems, supporting waiting list management.
• Maintained departmental compliance with ICT, email, infection control, confidentiality, and equipment policies
• Managed incoming/outgoing mail, monitored stock levels, and upheld service standards including cleanliness and fault reporting
• Demonstrated flexibility in meeting service needs, including cross-site working and additional duties as assigned.
  

What you'll need to succeed4 GCSEs including Maths and English and 1 year's admin experience to include the use of computerised systems e.g. Microsoft OfficeOR

• 3 years' clerical experience in an office environment to include the use of computerised systems, e.g. Microsoft Office
• Hold a current full UK Driving Licence
• Good communication skills, ability to maintain confidentiality, work as a team and on your own initiative
  

What you'll get in return

• £12.31 per hour
• 3-month post with possible extension/permanency
• Fulltime working pattern
• Based in Antrim

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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