Administrative Assistant

Job Title: Administrative Assistant

Location: Slough

Contract Duration: 12 months

Job Type: Full-Time

Salary: £12.93 - £15.58 per hour

Job Summary:

We are seeking a detail-oriented and proactive Administrative Assistant to support our Slough and Cambridge Facilities Team during a period of contract change. This role involves a variety of administrative and clerical tasks, including scheduling, document management, supplier coordination, and financial tracking. The ideal candidate will have up to one year of experience in an administrative role and strong organizational and communication skills.

Key Responsibilities:

• Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and distribute meeting actions.
• Document Management: Maintain an up-to-date electronic filing system for contract documents, ensuring version control and accessibility.
• Financial Administration: Raise purchase orders in SAP Ariba, monitor spending, track costs, and manage payments using electronic tracking tools (e.g., Excel).
• Supplier Coordination: Maintain contact lists of suppliers and provide general support to visiting suppliers during contract reviews.
• General Administration: Assist with various administrative tasks as needed to support the facilities team.

Requirements:

• IT Proficiency: Strong skills in Microsoft Excel, Word, and Teams.
• Organizational Skills: Ability to manage documents, track financial transactions, and maintain structured records.
• Communication Skills: Strong literacy and numeracy skills for writing meeting minutes and tracking payments.
• Interpersonal Skills: Ability to work with cross-functional teams, contractors, and external suppliers in a professional manner.

Additional Information:

• This role is primarily based in Slough, with remote support for the Cambridge site (occasional travel to Cambridge available).
• Candidates can choose between a full-time (5 days) or part-time (3 days) work schedule—please specify your preference in your application.

If you are interested in this opportunity, please send your CV to .