Administrative Assistant

Role:
This 3-month contract is to support with office cover, working 37 hours per week.

Working closely alongside the Business Administration Team, the role will provide general administration support for the Theale and Milton Keynes offices.

The successful candidate would be based in the Theale office but must be able to travel occasionally to the Milton Keynes office.

Main Responsibilities:

Be the first point of call with regards to knowledge about facilities and equipment at the Theale office and provide ad-hoc support to the Milton Keynes Office when needed.

General office administration & maintenance:
• Managing inventory of office and kitchen supplies, supporting the purchasing process, and liaising with suppliers
• Coordinate and support the maintenance of office facilities and equipment, including vehicles,
• Filing, greeting visitors, and meeting/event administration,
• Supporting the coordination of meetings and business travel, including managing schedules and booking transportation
• Ensuring smooth operation of office processes
• Post collection and processing
• Logistics support to other departments
• Responsibility for supporting departments with their shipping requirements.
• Ad hoc errands

Supporting finance processes:
• Vendor Management, including New Vendor Registration in the System
• Recording and processing of vendor invoices.
• Support processing of expenses on the finance system
• General purchasing administration, including negotiation with suppliers where required and raising purchase orders

General IT support for Associates

• Supporting the Business Administration department with projects and events
• Providing cover and support when Business Administration colleagues are absent
• Any other duties commensurate with the grade and level of the post

Human Resources Administration
Support the HR Representative with general HR administration, including:
• Updating the HR system with any changes
• Recruitment administration for interviews and new starter paperwork
• Collating information for payroll administration
• Updating the Company SharePoint page

Health and Safety

• Function as Fire Warden and First Aider (training will be provided)
• Liaise with H&S Consultant to keep H&S compliance

Qualifications, skills, and experience: Required/Desirable
Required:

• Aligned to Company values, who respects and works well with others, interacting effectively.
• Skilled user of Microsoft Word, Excel, PowerPoint, and Outlook.
• Highly motivated, accurate, works well under pressure, and has a 'can-do’ approach.
• Excellent interpersonal, organisational, verbal, and written communication skills.
• The ability to learn new systems and processes.
• Flexibility and a willingness to learn and manage your workload.

Desirable:

Evidence of undertaking previous administration work and or work experience in an office environment

Interested? Please apply.