Administrative Assistant

Job Description: Administrative Assistant - Client

Location: Gatwick Office - Park House, Manor Royal, Crawley RH10 9AD

Position Type: Temporary (with potential for permanent placement)

Salary: £12.50 per hour

Shift hours: Flexible working hours

About Client:

Client is a leading global food and beverage company dedicated to enhancing quality of life and contributing to a healthier future. With more than 2000 brands ranging from global icons to local favorites, we are present in 190 countries around the world. Our portfolio includes a wide range of products including coffee, water, milk, chocolate, and pet care.

Job Summary:

We are seeking a diligent and organized Administrative Assistant to support our office operations at Client. This temporary position involves a variety of administrative tasks including managing incoming and outgoing mail, printing documents, scanning files, and providing general office support. The successful candidate will play a crucial role in ensuring the smooth operation of daily administrative functions.

Responsibilities:

• Open and date stamp incoming mail, distribute to appropriate recipients, and process outgoing mail.
• Print documents, reports, and presentations as required by various departments.
• Scan, file, and organize documents electronically in accordance with company procedures.
• Assist in maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
• Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments.
• Assist in organizing meetings, including booking meeting rooms, arranging catering, and preparing meeting materials.
• Collaborate with team members to ensure efficient completion of tasks and projects.
• Adhere to company policies and procedures regarding confidentiality and data protection.
• Perform other duties as assigned by management.

Requirements:

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both verbal and written.
• Attention to detail and accuracy in completing tasks.
• Ability to work independently with minimal supervision.
• Familiarity with office equipment such as printers, scanners, and photocopiers.
• Knowledge of basic office procedures and protocols.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.

Additional Information:

• This is a temporary position with the possibility of permanent placement based on performance and business needs.
• The position offers the opportunity to gain valuable experience in a dynamic corporate environment.
• Client is committed to diversity and inclusion and welcomes applications from all qualified individuals.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.