Administrator Programme Documentation

Position: Document Administrator

Duration: 12 Months initial

Location: Warwick/ Hybrid (Required on site 2 days per month)

Reports to: Remote Site Communications Delivery Lead

Salary: £30,000 per annum + 5% utilisation bonus & Additional benefits!

We have an amazing opportunity that will be the star of your portfolio and excel you within your career! Our client is of very high-profile, and so is this programme of work that they need your support on!

Role Summary

This role will play a critical role in managing documentation for Critical National Infrastructure (CNI) remote sites, proving accurate reporting and MI. The role also involves ensuring all work meets the highest professional standards and deadlines are consistently met.

Key Responsibilities

• Prepare, maintain, and manage project documentation to ensure accuracy and compliance.
• Coordinate with all parties involved in documentation processes to meet timelines and quality standards.
• Maintain document control systems, including version tracking, in line with organizational and regulatory requirements.
• Verify the accuracy, consistency, and quality of documentation in collaboration with subject matter experts.
• Ensure sensitive and confidential information is handled appropriately.
• Produce and manage quality management information (MI) using advanced Excel skills (pivot tables, charting) for accurate tracking and exception management.
• Support planning, scheduling, and coordination of surveys and implementation activities with suppliers.
• Monitor job progress, ensure timely completion, and resolve scheduling conflicts.
• Communicate project schedules and updates to stakeholders, including contractors and internal teams.
• Assist in compiling reports, presentations, and maintaining project records, supporting RAIDC activities and providing administrative support to project teams.

Essential Skills & Competencies

• Attention to Detail: Exceptional ability to spot errors, inconsistencies, and omissions in complex documentation.
• Technical Proficiency: Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Organisational skills, strong communication skills and problem-solving abilities.
• Team Player: Ability to work collaboratively with internal and external stakeholders.

Desirable Experience

• Previous experience working within similar environments.
• Familiarity with project management tools and scheduling software.
• Document control or quality management systems knowledge.

What's in it for you?

• This role offers an excellent opportunity for a motivated individual to contribute to a large multi-year CNI Programme, while developing valuable skills in document control, work scheduling and PMO activities.
• Competitive salary with a 5% utilisation bonus and amazing additional benefits - including training and upskilling opportunities on accredited courses.
• Hybrid flexibility with amazing facilities available when you do visit the site!

Pontoon/ Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

If this role is of interest, please apply with your CV now for instant consideration!

PLEASE APPLY WITH AN UP-TO-DATE CV

Candidates will ideally show evidence of the above in their CV in order to be considered.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.