Administrator Receptionist

We are seeking a friendly, organised, and proactive Receptionist to be the first point of contact for visitors and clients. This role is essential in ensuring smooth day-to-day front-of-house operations, including welcoming guests, managing deliveries, coordinating meeting room bookings, and arranging catering for meetings.

• Greet and assist visitors in a professional and courteous manner.
• Manage the reception area to ensure it is tidy and presentable at all times.
• Receive and sign for parcels and deliveries, and ensure prompt distribution to the appropriate departments.
• Coordinate the booking and setup of meeting rooms, ensuring all necessary equipment and materials are available.
• Organise catering for meetings and events, including liaising with suppliers and managing dietary requirements.
• Answer and direct incoming phone calls and emails.
• Maintain visitor logs and issue visitor passes in line with security procedures.
• Provide general administrative support to the office as required.

• Previous experience in a receptionist or front-of-house role preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to remain calm and professional under pressure.
• Attention to detail and a proactive approach to problem-solving.

Monday to Friday, 8:00 AM – 4:30 PM]

see notes