Administrator / Secretary

Company : Confidential

Job Description - Administrator / Secretary

Administrator
Immediate Start
Location: Dundee
Temporary ongoing
Full-time 37 hours per week Monday - Friday 9.00am to 5.00pm
Salary: £13.93 per hour

Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.

Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.

Key Responsibilities:

Provide all administrative support to the Lead Consultant Clinical Psychologist
Establish and maintain effective mailing lists
Deal with and prioritise enquiries by phone and email
Organise meetings including venues, facilities and hospitality
Maintain a database of waiting list and waiting list times for audit and evaluation
Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
Registering and filing of all routine and confidential correspondence and upkeep of medical records
Input of all leave data into Scottish Standard Time System database (SSTS)
Maintain the Departmental filing system
Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
Update Trakcare and EMIS systems
Audio-typing, copy typing of routine and confidential letters, memos and reports
Maintain Daily Logs for Main Office Diary for Clinical staff
Operate a Bring Forward system for patients
Producing reports within tight deadlines
Deal with telephone and face to face enquiries
Provide secretarial support to Clinical staff and staff on training within the service.
Request Medical Records as required and liaising with Medical Records on a regular basis.
Typing of minutes, reports etc
Record and prepare draft minutes of meetings

Key Skills and Requirements:

Previous experience in a fast-paced admin/secretarial role
Proficient and accurate typing skills
Excellent communication, interpersonal and organisational skills
Competent IT skills and able to pick up new systems quickly
Ability to work independently with limited supervision
Able to demonstrate calm, confident and competent demeanour
Flexible, supportive team-player

To be considered for this role, please apply online now with your up-to-date CV.

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Administrator / Secretary

Job Description - Administrator / Secretary

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