C

Administrator / Secretary

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Job Description - Administrator / Secretary

Administrator
Immediate Start
Location: Dundee
Temporary ongoing
Full-time 37 hours per week Monday - Friday 9.00am to 5.00pm
Salary: £13.93 per hour

Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.

Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.

Key Responsibilities:
  • Provide all administrative support to the Lead Consultant Clinical Psychologist
  • Establish and maintain effective mailing lists
  • Deal with and prioritise enquiries by phone and email
  • Organise meetings including venues, facilities and hospitality
  • Maintain a database of waiting list and waiting list times for audit and evaluation
  • Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
  • Registering and filing of all routine and confidential correspondence and upkeep of medical records
  • Input of all leave data into Scottish Standard Time System database (SSTS)
  • Maintain the Departmental filing system
  • Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
  • Update Trakcare and EMIS systems
  • Audio-typing, copy typing of routine and confidential letters, memos and reports
  • Maintain Daily Logs for Main Office Diary for Clinical staff
  • Operate a Bring Forward system for patients
  • Producing reports within tight deadlines
  • Deal with telephone and face to face enquiries
  • Provide secretarial support to Clinical staff and staff on training within the service.
  • Request Medical Records as required and liaising with Medical Records on a regular basis.
  • Typing of minutes, reports etc
  • Record and prepare draft minutes of meetings
Key Skills and Requirements:
  • Previous experience in a fast-paced admin/secretarial role
  • Proficient and accurate typing skills
  • Excellent communication, interpersonal and organisational skills
  • Competent IT skills and able to pick up new systems quickly
  • Ability to work independently with limited supervision
  • Able to demonstrate calm, confident and competent demeanour
  • Flexible, supportive team-player
To be considered for this role, please apply online now with your up-to-date CV.
Original job Administrator / Secretary posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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