Assistant Company Secretary - 12 month Fixed Term Contract

About the Role :

The post holder will work alongside and support the General Counsel & Company Secretary (GCCS) in the delivery of company secretarial and governance services to the Bank, taking ownership and responsibility for assigned responsibilities and duties. The postholder will work closely with the Legal & Co Sec Team to fulfil their responsibilities.

Key responsibilities include, inter alia:

1. Company Secretariat and Governance work
2. Acting as secretary to EXCO and the Operations Committee (OPC).

• Scheduling Board and EXCO meetings and maintaining their respective meeting calendars.

• Handling Board meeting logistics and working with other functions in the Bank to ensure the smooth operation of Board meetings.

• Preparing agendas and collating meeting papers for EXCO and OPC.

• Assisting, where required, with the preparation of agendas and collation of meeting packs for the Board, its Committees and the annual general meetings (AGMs).

• Preparation of minutes for EXCO and OPC as well action trackers. Undertaking any post meeting follow up as required including the dissemination, in a timely manner, of governance decisions, as appropriate.

• Maintaining statutory registers, including registers of members.

• Assisting with Companies House filings including the Bank’s annual confirmation statement.

• Assisting with the drafting and review of governance documentation including Committee terms of reference, the Bank’s Management Responsibility Map (MRM) governance statements in the Annual Report, Pillar 3 Disclosures and key risk governance documents such as the ICAAP and ILAAP etc.

• Supporting HR with the development and roll-out of the Board annual training calendar and updating changes as required, circulation of training certificates and maintaining a register of Board attendance.

• Maintaining the Bank’s governance structure and other records including, amongst others, Board, EXCO and Shareholder representative member lists, Directories, KYC information , Contact list, Member lists.

• Lead the induction of new Directors into the Bank.

• Support the maintenance and development of Board & EXCO processes and procedures.

• Manage dividend payments.

• Support shareholder engagement including developing initiatives to enhance engagement.

Experience required:

• A qualified company secretary with a minimum of five (5) years’ experience in the banking sector or other regulated sector (or otherwise, a qualified lawyer with at least 5 years + governance experience and a genuine interest in acquiring experience in other areas within the job’s remit).

• Charity experience is desirable (although not essential).

• Experience of using Board meeting software, eg NASDAQ Board Vantage and Board Intelligence Minute Writer.

• Genuine team player.

• Good command of the English language is essential, as are strong communication skills (both written and oral).

• A quick and keen learner.

• A high level of discretion with exceptional interpersonal skills.