Assistant Facilities Manager

Ref: RQ1543463

Location: Kingston (KT1)

Hybrid: No

Hours: Monday to Friday 9am-5pm (36hrs per week)

Pay: £25.00 - £30.00ph paid weekly via umbrella

Duration: Ongoing Contract - Long Term

Duties

• Customer service - first point of contact.
• Supporting stakeholder engagement.
• FM Webdesk management, progressing and closing works.
• Managing enquiries and mailboxes.
• Working closely with FM Support team, prioritising work and rotas - office moves and changes, deliveries, meeting room set up, etc.
• Arranging and inputting to audits and inspections, eg to check Health & Safety, cleaning standards, meeting rooms, public areas.
• Supplier contracts administration, including utilities, building services, cleaning, security, waste management.
• All finance admin - invoicing, journals, POs, service charges, recharges.
• Maintaining records, performance analyses and dashboards.
• Preparing documentation and spreadsheets.
• Producing meeting notes and action plans recording and dissemination.
• Ad-hoc duties as and when required.

Person Specification

• Substantial proven experience in a similar role.
• High level of literacy and numeracy.
• HIgh level of IT skills - we use Google Workspace and Wordpress.
• High level of accuracy and attention to detail.
• Great people skills.