Billable Works Coordinator

My client is looking for an experienced Contract Administrator to join the team in Addlestone. Responsible for the end to end administration process for the Shutdown Planning PPM, reactive and emergent works within critical buildings. Raising of permits and the accurate translation of contractual and operational demands.

Key Responsibilities:

Mon - Fri 8am - 5pm

• WIP
• Liaise with the client and building officers to schedule planned maintenance, shutdown and emergent works
• Prepare and send out requests for quotations to subcontractor
• Instruct, schedule and coordinate subcontractor visits to site
• Responsible for logging reactive tasks received by internal colleagues and customers
• Identification of the most appropriate solution to the client request within the contractual process.
• Raise PO’s in Coupa for subcontractors and follow the appropriate approval process to carry out work
• Actively carry out task management
• Preparation, download and circulation of management reports as and when required
• Liaise with subcontractors to obtain completion documentation and upload into system.
• Assist in expediting and storage of compliance documentatio
• Assign PPM work orders in Tririga to the relevant engineer or subcontractor
• Daily liaison with engineering team and supply chain
• Completion of PPM tasks in Tririga as required