Billing and Accounts Receivable Clerk

I am currently recruiting a Billing and Accounts Receivable Clerk for a Consultancy company based in Central London, close to Picadilly Circus station.

Client Details

My client is a well-established company based in Central London. Due to someone going on maternity they are looking to hire a Billing and Accounts Receivable Clerk join their diverse Team.

This is a maternity cover role with hybrid working 3-2 days in the office / working from home.

Their offices are based in London, close to Picadilly Circus Tube Station.

Sector: Consultancy

Description

Billing and Accounts Receivable Clerk:

The ideal candidate will have excellent accuracy and attention to detail and strong MS Office skills ideally intermediate level in Word and advanced in Excel. Will have prior experience with working in a Finance environment in particular Billings (time/material billing) and Sales Ledger and a high volume of invoicing to undertake a busy role.

PRINCIPAL ACCOUNTABILITIES

· Responsible for making sure that all timesheets, chargeable expenses and third party invoices for both London and Leeds offices have been input into the WAP system.

· Also assist with timesheet input where required.

· Running reports in SAGE 200 and transfer to the bespoke excel WIP database. Manipulate information and check for accuracy before printing each WIP report and distributing to Project Managers.

· Undertake monthly invoicing for teams responsible for including action relating to billing, transfer chargeable time, write offs, Credit Notes etc...

· Track all WIP reports and liaise with project managers if any reports are not returned.

· Responsible for distributing each month's WIP run.

· Inform accountant of any provisions and keep a detailed record of all provisions for yearly auditing purposes.

· Review and manage any Aged WIP with project managers to make sure that declared revenue is accurate and correct accounting procedures are followed.

· Update finance spreadsheets and client/project records accurately i.e. invoice table, WIP Report, Job Codes Spreadsheet and UNIT 4

· Weekly time reporting for various clients (where required) in order to raise invoices and approval for payment, using this report to raise accurate invoices.

· Responsible for sub consultants invoices including processing.

· Provide fee analysis to Project Managers on an ad hoc basis.

· Maintaining accurate records for the yearly auditing process and assist with Audit Queries.

· Produce missing timesheet report and chase all Project Managers at the beginning of the month

· Cover Billing during absences for agreed teams.

· Assist Accounts Co-ordinators as required.

Profile

Successful candidate:

· Bright personality, with a positive 'can do' attitude and ability to work as part of a team but with the ability to work on own initiative and take responsibility where necessary.

· Experience with Time material Billings

· Experience in a Consultancy/Professional Services or Law firm is a MUST

· WIP management experience and understanding of WIP

· Ability to prioritise and organise own workload in an environment with multiple and conflicting demands.

· UNIT 4 experience would be highly desirable

· Well rounded interpersonal skills with high attention to detail.

· Strong organisational skills.

· Problem solving skills.

· Time management skills.

· IT literate and competent in using Microsoft Office; Outlook and Word.

· Timesheet input software will be desirable

Job Offer

Teh successful candidate will be paid between 32,000 to 35,000 per annum