Business Support Administrator

6 Month Contract With A Local Authority

To provide high-quality administrative and business support to the Deputy Director of HR and wider HR team. This role involves managing diaries, responding to email and meeting requests, supporting general HR administrative processes, and contributing to the smooth and efficient operation of the HR function.

Key Responsibilities:

• Manage the Deputy Director of HR’s diary, including scheduling, rearranging, and confirming meetings.
  




• Coordinate meeting requests and appointments, ensuring effective time management.
  




• Monitor and respond to emails on behalf of the Deputy Director where appropriate.
  

• Provide day-to-day administrative support to the HR team, including preparing documents, reports, and presentations.
  




• Organise meetings, prepare agendas, take minutes, and follow up on actions as required.
  




• Maintain electronic and paper filing systems, ensuring HR records are up-to-date and confidentially stored.
  




• Assist with recruitment coordination, such as scheduling interviews and preparing candidate packs.
  




• Support onboarding activities including document collation and induction scheduling.
  




• Process general HR correspondence, reference requests, and employment verification letters.
  

• Act as a key point of contact for internal and external stakeholders interacting with the Deputy Director of HR.
  




• Liaise with other departments to ensure seamless information sharing and workflow.
  




• Support the coordination of HR events, meetings, and training sessions.
  

• Assist in maintaining accurate HR data and producing basic reports as required.
  




• Support the tracking of HR activities and team actions for monitoring purposes.
  

Requirements:

• Proven experience in an administrative or business support role.
  




• Strong organisational and time management skills.
  




• Excellent communication skills, both written and verbal.
  




• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  




• Ability to maintain confidentiality and handle sensitive information