Capital Projects Coordinator

Merrifield Consultants are seeking an experienced and highly organised Project Coordinator to support the effective delivery of a major capital project. This key role will be responsible for managing the day-to-day operations of the Project Office, ensuring robust project governance, clear communications, and efficient administration across all aspects of the programme. The postholder will act as a central point of contact for internal and external stakeholders, supporting project management processes, assisting with communications, and contributing to the successful delivery of smaller project workstreams. The role requires a proactive and detail-oriented individual with strong communication and relationship management skills.

Job Title: Capital Projects Coordinator

Salary: £21.18ph

Contract: Temporary, 4 weeks, immediate start

Hybrid: 4 days on site, 1 at home

Location: Trafalgar Square

Hours: Full time, 35 hours per week

Key Responsibilities:

• Act as the first point of contact for the Project Office, ensuring timely and effective communication across teams and stakeholders.
• Support project management activities including stakeholder engagement, contractor appointments, and operational impact coordination.
• Assist in managing site activity, access control, and logistics for contractors.
• Support the smooth delivery of key project phases.
• Contribute to project communications, including updates for staff, stakeholders, and the public, ensuring clarity and consistency.
• Liaise with Press, Marketing, and Development teams as needed.
• Organise and lead site tours, staff presentations, Q&As, and workshops.
• Manage internal messaging, bulletins, intranet and website content in collaboration with communications teams.
• Provide high-level administrative support including scheduling meetings, preparing agendas, minute-taking, and document coordination.
• Manage diaries for the Project Director and assist the wider project team as needed.
• Coordinate bookings for meetings, venues, travel, and catering.
• Maintain effective administrative systems, including filing, archiving, and IT liaison.
• Administer security processes such as DBS checks and training for external consultants and contractors.
• Delegate administrative tasks where appropriate to the Business Support team.
• Process expenses for senior staff and assist with purchase orders, coding, and invoice tracking in coordination with the Finance team.

Essential Skills and Experience:

• Proven administrative experience in a busy, professional environment.
• Strong proficiency in Microsoft Office (especially Word and Excel).
• Excellent communication skills with strong written and verbal English.
• Ability to manage multiple priorities, work independently, and exercise discretion.
• Confident in building relationships across all levels, including senior leadership and external partners.
• Minimum A-level or equivalent qualification.
• Experience in a project coordination or similar role is essential.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.