Clerical Assistant

We are working with a dynamic organisation in the North East that is seeking a skilled Sectorial and Administrative Assistant to provide essential support to their team. This short-term opportunity is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. The successful candidate will play a key role in ensuring the smooth operation of departmental functions and maintaining high standards of administrative support.

Job Specification:

• To work effectively and efficiently to support line management in the delivery of the department’s aims and objectives.
• To maintain appropriate and robust information systems within the department.
• To maintain positive and effective liaison links with organisations and partners as appropriate.
• To support the preparation and production of a variety of quality information for inclusion in management and departmental reports.
• To ensure compliance with the Data Protection Act and to ensure data security is maintained.
• To ensure relevant knowledge is up to date.
• To identify and recommend areas of potential improvement.
• To represent the function at internal and external meetings and events and take minutes when required.
• To support the activities of the function and diary management for line management where required.
• To support colleagues with their work as required.
• To attend internal and external training courses as necessary.
• To undertake any other duties as appropriate to the role.

Person Specification:

• Demonstrate good IT skills with a working knowledge of Microsoft Office suite and bespoke IT systems
• Prioritise own workload whilst working to conflicting deadlines
• Demonstrate good interpersonal skills with the ability to liaise at all levels
• Input data and information accurately
• Demonstrate attention to detail
• Work on own initiative and effectively as part of a team
• Take and prepare minutes at meetings.