Construction Administrator

• Part-Time (Temp to Perm) potential Permanent position available for the right candidate
• Location: Epping
• 2 days per week (flexible hours)
• Immediate start

My client is a growing construction company specialising in HVAC projects across healthcare, commercial, and residential sectors. We are seeking an experienced office-based administrator to support our operations and work alongside their management team. This role is ideal for someone with a construction admin background who is organised, hands-on, and comfortable supporting across a range of areas. Ideally the candidate will have used Commusoft or other platforms/systems under construction.

• Maintain electronic job files and folders.
• Track incoming/outgoing POs, delivery notes, and supplier invoices.
• Use of Commusoft/construction platforms
• Assist with uploading documents to client procurement portals.
• Help manage scheduling and delivery bookings.
• Maintain and update registers (tools, certs, insurance, H&S, etc.).
• Assist with raising POs and simple invoices (basic Xero use).
• Match POs to invoices and delivery notes.
• Track job payments, retentions, and chase subcontractor paperwork.
• Support applications for payment and job status updates.
• Help manage subcontractor files (insurance, RAMS, vetting documents).
• Track expiries, missing info, and follow up where needed.
• Prepare or compile H&S documents and accreditations.
• Keep personnel records tidy (training certs, holidays, emergency contacts).
• Monitor expiry dates for CSCS, first aid, etc.
• Coordinate HR admin forms, policies, or documents as needed.

• Minimum 5 years of construction industry office admin experience (HVAC, M&E, or similar) with references.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Good document control and organisational habits.
• Able to work independently with a proactive attitude.
• Experience with Xero or similar (basic level).
• Experience with Commusoft or similar job management platform.
• Familiarity with ISO9001 processes.
• Used procurement portals (Jaggaer, ProContract, etc.).
• HR admin exposure (ideal but not essential).

• Flexible working days (initially 2 days per week, possibly increasing to 3).
• Office-based role with a negotiable rate.
• Opportunity to transition to a permanent role based on performance and business needs.

To apply for this Construction Office Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.