Departmental Procurement and Recruitment Coordinator

Are you a proactive administrator with a flair for procurement, recruitment, and financial processes? Do you thrive in structured environments, enjoy juggling competing priorities, and have experience working within a university setting? If so, this exciting hybrid opportunity could be your next move. Signature Recruitment is working with our client, a London-based university, to find a Departmental Procurement and Recruitment Coordinator to support a busy academic team with purchasing and recruitment tasks.

This hands-on role supports departmental finance and recruitment, working closely with academics and researchers. You’ll gain experience across multiple systems (full training provided) in a collaborative and supportive team. This is a hybrid position (3 days on campus, 2 remote) for a 3-month contract.

• Raise purchase orders, process account transfers and journals, ensuring all activity complies with procurement policies.
• Manage payments, budget adjustments, and supplier communication (especially for orders exceeding £10k)
• Coordinate quotations and purchasing activity for academic and research staff, including PhD projects
• Use multiple systems and portals (e.g. TalentLink, iProcurement, ICIS - training provided)
• Assist with recruitment admin such as advert posting, interview coordination, and contract processes
• Liaise with procurement and HR teams, suppliers, academics, and researchers across the department

• Proven experience raising purchase orders and following procurement procedures
• Strong attention to detail with confidence using Excel and financial systems
• Flexible, proactive, and comfortable learning new portals and systems
• Clear communication skills with experience working in Higher Education environments

This is a great opportunity for someone who is proactive, adaptable, and eager to build their skills in a supportive and fast-paced environment! If you enjoy learning new systems and applying them with precision, apply today.

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.SIG-T10380