Depot Receptionist Administrator

Temporary Depot Reception Administrator

£12.85 per hour

Until October 2025

37 hours per week

We are seeking a proactive and well-organized Depot Reception Administrator to support our busy Workshop Administration Team. The role involves reception duties, scheduling appointments, and handling key administrative functions such as raising and closing job cards. You will also provide cover at our second operational site in, Poole, as needed.

This is a front-facing role in a practical, hands-on depot environment with a largely technical workforce. The position requires confidence, professionalism, and strong communication skills to interact effectively with on-site teams and external visitors.

Key Responsibilities:

• Act as the first point of contact at Workshop Reception, welcoming visitors and contractors in a professional and approachable manner.
• Manage workshop appointments, including vehicle bookings and coordinating with workshop personnel.
• Accurately raise and close job cards in line with established processes.
• Respond to incoming calls, emails, and workshop-related queries.
• Maintain accurate records for workshop operations and vehicle movements.
• Provide administrative support to the Fleet Office and assist with general office tasks such as filing, data entry, and document control.
• Cover administrative and reception duties at the Hatch Pond Road depot when required.
• Help ensure the depot maintains a clean, efficient, and safe working environment.

Requirements:

• Previous experience in a reception or administrative role, ideally within a workshop, fleet, or depot environment.
• Strong IT and administrative skills, including proficiency in Microsoft Office (Word, Outlook, Excel).
• Excellent communication and interpersonal skills, with the ability to interact effectively in a practical, operational setting.
• High attention to detail, with the ability to manage multiple tasks efficiently.
• Flexible and reliable, with the ability to adapt to varying tasks and provide support across multiple sites.

Desirable:

• Familiarity with workshop or fleet management systems.
• Experience in transport, maintenance, or local authority operations.