Development Services Assistant

The Development Services Assistant is a key member of the development services team. This role provides administrative and data support, as well as event logistics, to advance the school’s fundraising and donor engagement efforts.

Summary of major responsibilities: 

Fundraising & Donor Engagement

• Track donations and support donor acknowledgements, stewardship, and recognition.


• Manage event logistics, including invitation and RSVP tracking, guest list and nametag creation, and the coordination of host recognition gifts.


• Support the Director of Development and the Director of Major Gifts in scheduling donor appointments and solicitation meetings.


• Help track donor engagement in the fundraising database.


• Prepare personalized appeals and solicitation materials for senior leadership, fundraisers and volunteer canvassers.


• Support the team’s prospect research efforts to help identify new funding opportunities.

Data Management & Reporting

• Maintain accurate donor records and assist with data entry projects in the fundraising database.


• Help prepare and review donor recognition lists for the annual Impact Report.


• Run and refresh Raiser's Edge NXT queries and reports.


• Prepare monthly fundraising progress reports and track donor outreach activities.

Administrative & Office Support

• Support team budget management by processing invoices, monitoring expenditures, maintaining financial spreadsheets, and assisting with monthly reviews.


• Coordinate meetings and logistics for the office team and key Board Committee-led meetings, including preparing materials, presentations, catering, and travel arrangements as needed.


• Provide executive support to the Director of Development, including writing minutes for Board Committee meetings, travel planning, and post-meeting follow-up.


• Maintain the Development Office calendar.

Essential qualifications/experience

• Extensive demonstrable experience working in a busy office environment


• Knowledge of Google applications, Microsoft PowerPoint, Word and Excel  


• Highly organized and detail-oriented 


• Proven effective communicator, both oral and written


• A proven commitment to safeguarding and the welfare of children and young people

Desirable qualifications/experience

• Experience using Raiser’s Edge NXT or other relationship management database


• Experience in an independent school or non-profit setting


• Knowledge and understanding of international school communities