Diary Secretary

Your new company
A large public sector organisation based in Cardiff.

Your new role

Role overview

Ensuring the Cabinet Secretary/Minister's day runs efficiently, and their time is effectively managed, as well as being able to co-ordinate their briefing and effectively manage correspondence. This vital role requires outstanding interpersonal skills, attention to detail, and the ability to prioritise multiple tasks in a fast-paced and dynamic environment.

Brief description of the role/duties/tasks:

• Manage the diary, schedule meetings and appointments, ensuring efficient time management and prioritisation of Cabinet Secretary/Ministers' commitments.
• Commissioning material for engagements, ensuring briefings and speeches are received in good time and are fit for purpose.
• Preparing day folders containing everything the Cabinet Secretary/ Minister needs for that day.
• Ensuring the Cabinet Secretary/Minister is appropriately briefed and gets to meetings and engagements on time.
• Organise domestic and international travel arrangements, including flights, accommodation, transportation and itinerary planning.
• Developing a working relationship with Senior Officials, lead policy colleagues, other Private Offices, Special Advisers, the Press Office, the Assembly Police Unit, constituency staff and external contacts.
• Providing support to the Cabinet Secretary/Minister whilst out on engagements, when required.
• Greeting external visitors and escorting them to meeting rooms.
• Providing support to the Assistant Private Secretary as required.

What you'll need to succeed

Essential for the Role: Excellent planning and organisational skills - ability to prioritise work effectively. Awareness of the political environment in which Ministers work.
You'll have previous experience of working as a PA/EA/Secretary or Senior Administrator with strong diary management and organisational skills.

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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