Document Controller

Document Controller
Location: Chepstow (Hybrid - 3 days per week onsite)
Contract Type: Fixed Term Contract (6 months with view to extend)
Working Pattern: Full Time

Salary: Circa £35,000 per annum

About the Role:
Our client, a key player in the utilities sector, is seeking a skilled Document Controller to support an exciting Electrical Transmission project. This is an excellent opportunity for a proactive individual with a solid background in document management to contribute to a major infrastructure project valued in the hundreds of millions. You will play a crucial role in ensuring the robust management of project documents, records, and deliverables, utilising a SharePoint site.

Key Responsibilities:

• Manage and maintain the Project Master Deliverables Register to ensure all documents are tracked and accessible.
• Serve as the first point of contact for Project Managers regarding document control on their projects.
• Oversee key information delivery processes, including incoming and outgoing transmittals, ensuring timely responses and a maintained audit trail.
• Manage requests for information, logging actions and ensuring compliance with deadlines.
• Apply and audit metadata standards within SharePoint project sites and document deliverables.
• Administer Project SharePoint Sites, controlling access in line with the permission matrix.
• Provide first-line assurance for documents and records, conducting quality checks and resolving issues per established procedures.
• Deliver weekly performance reports to Project Managers concerning project documentation.
• Train project teams on document control processes, offering hands-on support as needed.
• Identify and implement improvements to existing processes and procedures.
• Support the transition of project documentation to a new Common Data Environment (CDE) platform (Autodesk Construction Cloud).
• Assist the Project Director and Senior Project Manager with general team administration tasks.
• Act as the key contact for the Chepstow Project Office.

Key Skills and Experience:

• Hands-on experience in document management and quality record management.
• Strong understanding of major infrastructure project information delivery processes and challenges.
• Extensive experience in SharePoint administration and its application as a project information repository.
• Familiarity with a range of Electronic Document and Records Management Systems (EDRMS).
• Attention to detail with a strong commitment to compliance with standards and processes.
• Excellent communication and engagement skills.
• Proficiency in MS Office tools, including Excel and Word.

Desirable skills

• Experience with Autodesk Construction Cloud (ACC) is desirable.
• Knowledge of the energy transmission sector is beneficial but not mandatory.

Join Us:
If you are a proactive individual with a background in document control, we invite you to apply. This role offers the chance to work within a dynamic team on a significant project, contributing to the future of utilities infrastructure.

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