Events Coordinator

Junior Events Assistant

6-Week Contract

Outside IR35

London- hybrid working with European travel to the event

We are looking for a highly organised and proactive Junior Events Assistant to join our team on a 6-week contract, supporting the successful delivery of a large-scale tech summit taking place in Europe. This role will play a key part in coordinating speaker logistics and handling administrative tasks in the lead-up to and during the event.

The ideal candidate is detail-oriented, an excellent communicator, and comfortable working independently in a fast-paced environment. This is a great opportunity to gain hands-on experience in event management and collaborate closely with industry professionals and speakers.

Key Responsibilities

Speaker Management

• Maintain an up-to-date database of internal and external speakers, including customer and partner representatives.

• Collect and track speaker assets such as job titles, headshots, and company logos.

• Coordinate speaker registrations, legal release forms, and presentation deck submissions.

Administrative Support

• Assist with updates to the event's public-facing landing page, particularly speaker information.

• Organise and manage event-related calendar invites, documents, and folders.

• Provide administrative support to various team leads working across customer advocacy and marketing.

• Track and organise information using shared digital collaboration tools.

On-Site Event Support Europe -June 9-11

• Travel to Europe to support the live execution of the event.

• Assist with session rehearsals and technical walk-throughs on June 10.

• Provide day-of support to speakers on June 11, ensuring sessions run smoothly.

• Be available to troubleshoot any speaker or logistics issues as they arise.

Required Skills & Experience

• Previous experience as an events assistant, coordinator, or personal assistant.

• Strong organisational and administrative abilities.

• Clear and confident communication skills with a professional demeanor.

• Ability to manage multiple tasks and work independently.

• Team player with flexibility to adapt to changing priorities.

• Willingness and ability to travel to Europe on June 9, 10, and 11.

Preferred Skills

• Background in event planning, marketing, or a related field.

• Familiarity with cloud technology or the broader tech industry.

• Experience using collaboration tools such as Google Workspace (Docs, Sheets, Drive, etc.).

What You'll Gain

• Experience working on a high-profile, fast-paced tech industry event.

• Insight into speaker coordination and event logistics.

• Opportunity to collaborate with professionals across marketing, advocacy, and events teams.

• Travel and accommodation provided for on-site event support in Europe

Sphere Digital Recruitment is acting as an Employment Business in relation to this vacancy.