Executive Administrator

Job Title: Executive Administrator
Contract: Temporary (approximately 3 months), with the possibility of a permanent position for the right person.
Hours: Full Time, 37.5hours, Monday to Friday
Location: Solihull
Salary: £26,000 - £30,000
Benefits: Once permanent - 25 days holiday plus bank holidays, free parking, free lunch, gym onsite, private medical, company pension 8%, death in service

A fantastic temporary role has become available for an Executive Administrator to join a well-established and innovative business in Solihull. This position is initially offered on a three-month temporary basis, with the opportunity of a permanent role for the right candidate
This is a varied and people focused role, ideal for someone highly organised and proactive. You’ll be supporting key members of the senior leadership team with a wide range of administrative tasks, responsibilities include diary management, meeting coordination, preparing documents, and helping to ensure smooth daily operations.
You’ll also have the chance to get involved in coordinating company events and supporting on broader business initiatives, so it’s a great fit for someone who enjoys working in a busy, collaborative environment.
The company offers a welcoming and modern working environment, with a strong team culture and real opportunity to make a difference.

Duties include:

• Providing high level administrative and personal support to senior leaders.
• Proactively managing diaries, coordinating complex calendars, and scheduling internal and external meetings.
• Handling inbox management and prioritising communications to ensure timely responses and actions.
• Preparing accurate and professional correspondence, reports, and documents, including minute-taking and transcription of dictated content.
• Organising national and occasional international travel arrangements, including transport, accommodation, and itineraries.
• Coordinating meetings, booking rooms, arranging hospitality, and preparing necessary materials.
• Supporting internal projects and company events, from initial planning through to successful delivery.
• Processing and reconciling expense claims and mileage logs in line with company policy.
• Managing incoming calls, emails, and correspondence in a professional and discreet manner.
• Maintaining efficient electronic and paper filing systems, ensuring archiving and document security protocols are followed.
• Monitoring and replenishing office supplies to support day-to-day operational needs.
• Providing occasional reception cover and acting as the first point of contact when required.
• Stepping in to support wider team functions during periods of absence to ensure continuity.

Skills and experience required:

• Proven background in administrative support, ideally within a PA, EA, or receptionist capacity.
• Comfortable working in a fast-paced, high-performing environment with shifting priorities.
• Strong organisational and multitasking skills, with the ability to manage multiple calendars and tasks efficiently.
• High level of accuracy and attention to detail across all written and administrative work.
• Excellent written and verbal communication skills, including strong spelling, grammar, and document formatting.
• Confident with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Experience in minute-taking, transcription, and document preparation is highly desirable.
• Able to handle sensitive information with discretion, professionalism, and confidentiality.

If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch with Tirebuck Recruitment for more information.

If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date.