Executive Assistant

As an Executive Assistant you will support senior leaders by managing schedules, handling confidential matters, coordinating meetings and travel, and acting as a key liaison internally and externally. This role is pivotal in enabling the leadership team to operate at their best by providing seamless administrative and strategic support.

Client Details

Our client is a forward-thinking, fast-paced organisation with a strong reputation in their industry based in Southampton. They foster a collaborative and inclusive environment, where professionalism, discretion, and initiative are highly valued. You'll be joining a business that thrives on excellence and innovation, with a leadership team that values loyalty, trust, and high-quality support.

Description

The key responsibilities for the Executive Assistant role are:

• Provide high-level executive and personal support to senior leadership

• Manage complex diaries, scheduling internal and external meetings

• Organise international and domestic travel, including visas, itineraries, and accommodation

• Prepare meeting agendas, take minutes, and follow up on action items

• Handle confidential information and sensitive documents with discretion

• Liaise with internal departments and external stakeholders on behalf of the executive

• Draft and manage email correspondence, presentations, and reports

• Support with personal errands, appointments, and ad hoc requests as needed

• Proactively anticipate the needs of the executive and act as a trusted partner

• Coordinate internal events, off sites, and team meetings

Profile

The successful candidate for the Executive Assistant role is someone with the following:

• Proven experience as an EA supporting senior leaders or C-suite

• Impeccable organisational skills and a proactive, solutions-focused approach

• Strong written and verbal communication skills

• Excellent time management and the ability to multitask under pressure

• Discretion and professionalism when handling confidential information

• Confident working autonomously and managing competing priorities

• Proficiency in Microsoft Office Suite and digital productivity tools

• Friendly, approachable, and calm under pressure

• High emotional intelligence and a natural ability to build trust

• Flexible and adaptable to changing needs and priorities

Job Offer

The candidate for the Executive Assistant role will receive:

• A dynamic and fast-paced role supporting inspiring senior leaders

• Competitive salary and benefits package

• A supportive and professional working environment

• Opportunities for growth and development within the business

• A trusted, varied role with autonomy and scope to make a real impact

• Hybrid/flexible working options depending on business needs