Executive Assistant

We are looking for an Executive Assistant with significant C-suite experience to cover holiday from Monday 19th May to Monday 16th June. You will be working for an international organisation supporting the CEO on both Business and Personal matters.

Interviews will take place in the next couple of days, so you must be available to interview and start immediately.

As an Executive Assistant, you will:

• Provide business and personal diary management for the CEO.
• Assist with administrative duties, including preparing draft documents, formatting presentations, and preparing board packs.
• Monitor and respond to emails as directed, manage correspondence, and handle incoming calls with discernment.
• Maintain current filing systems and manage documentation.
• Arrange domestic and international travel, including flights, visas, accommodation, and transfers.
• Compile and process expenses and assist with filing UK and US tax returns.
• Collaborate with departments to arrange internal townhall meetings, special events, and external corporate screenings.
• Provide project support as required.
• Ensure daily availability of lunches and refreshments.
• Manage company driver logs and paperwork for compliance.
• Perform ad hoc personal duties as required within business hours.

Key Requirements include:

• Significant experience in a similar C-Suite role.
• Proven ability to work under pressure in a fast-paced environment.
• Experience managing a variety of administrative tasks and coordinating multiple agendas.
• Strong relationship building and management skills at all levels.
• Exceptional attention to detail and organisational skills.
• Proficient in MS Office (Outlook, PowerPoint, Word, Excel).

Other information:

• Hourly rate: £25.60 - £30.76 depending on experience
• Location: White City
• Job Type: Full-time, Hybrid (4 days in office, 1 day working from home)