Executive Assistant

• Contract Duration: Up to 3 months, with possible extensions
• Hourly rate: PAYE £16.93 LTD UMB £19.66
• Job Type: Temp, Hybrid (Office-based fortnightly for team meetings)
• Location: READING RG1

We are seeking an Executive Assistant to provide comprehensive support for meetings and events as part of our Corporate Management Team. This role requires a high level of confidentiality, trust, and discretion. The ideal candidate will be highly organised, capable of managing complex schedules, and adept at providing excellent customer service under pressure.

• Take full ownership of organising meetings and events, including booking venues, arranging refreshments, and preparing agendas and presentations.
• Liaise with members, internal and external agencies to ensure smooth operation of events.
• Circulate decisions and actions from meetings and follow up on any required actions to ensure progress.
• Maintain strict confidentiality in all dealings and manage sensitive information with discretion.

• High level of literacy and numeracy.
• Proficient in IT, particularly Windows 10 and above, and all Windows Office packages.
• Proven office-based administration experience in a complex, fast-paced environment.
• Strong ability to work under pressure and meet changing priorities and deadlines.
• Excellent organisational skills, with experience in complex diary and email management, event and meeting management.
• Ability to work independently with minimal supervision and as part of a team.
• Exceptional interpersonal and customer service skills, with the ability to handle challenging situations diplomatically.

• Highly developed interpersonal skills.
• Strong ability to assess, prioritise, and manage workload to meet deadlines in a fast-paced environment.
• Excellent communication skills, both oral and written.
• Flexible and adaptable, able to reprioritise tasks as needed.
• Strong networking skills and the ability to maintain business knowledge relevant to the Council’s services.

To apply for the Administrative Assistant position, please submit your CV