Executive Assistant to CEO

We are working on an Executive Assistant to CEO at a Southwest Local Authority.

Location: Southwest England

Set-up: Hybrid – weekly onsite presence

Rate: £23.21/hour via umbrella, inside IR35

Duration: Initial 9-month contract – likely to run until June 2026

Hours: Full-time position

The role

• Provide an essential corporate and executive function which supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service
• Be self-sufficient and able to work in a multi-faceted, fast-paced start-up environment
• Demonstrate an ability to handle multiple, often competing, priorities and apply excellent attention to detail in the work done
• Anticipate the needs of the CEO and show initiative in problem solving, demonstrating a high level of professionalism, diplomacy and confidentiality in the work done

Responsibilities

• Proactively manage the CEO’s diary, meeting requests, external visits and speaking engagements and ensure schedules are organised and run smoothly
• Booking meeting spaces, and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc)
• Undertake inbox management and, where appropriate, respond on behalf of the CEO
• Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content
• Proactively organise cost effective travel and accommodation
• Provide support for events, large scale meetings and VIP visits including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage

At Venn Group, we endeavour to respond to all applications However due to the volume of applications we receive, if you have not heard from us within 48 hours please assume you have been unsuccessful on this occasion