Executive Support Assistant

Executive Support Officer

• Annual Salary: £14.85 PAYE per hour
• Location: HD1, Huddersfield
• Job Type: Full-time, Temporary (Hybrid)

We are seeking an Executive Support Officer to provide comprehensive executive support to the Chief Executive and the Council’s executive leadership team. This role is crucial in facilitating the smooth operation of the executive office by delivering a range of support services. The ideal candidate will demonstrate the Council’s behaviours and expectations and continually strive for excellence.

Day-to-day of the role:

• Provide an effective, flexible, and responsive executive support service to the Chief Executive and the Council’s executive leadership team.
• Coordinate and prepare for meetings and events, including accurate minute taking or recording of decisions as appropriate.
• Reply to correspondence as directed, using information gathered from appropriate sources.
• Screen visitors, incoming calls, mail, and email, dealing with routine matters and redirecting as appropriate.
• Contribute to the delivery and improvement of the service by promoting quality and customer standards within the secretarial support function.
• Develop effective working relationships with Senior Managers and other customers, such as Councillors, Head teachers, and partners.
• Develop and maintain effective systems to support the work of the team and ensure the most efficient working practices are followed.
• Produce accurate and timely information in an appropriate and accessible format.
• Handle financial information effectively and accurately, including reconciliation, monitoring, updating, and dealing with discrepancies.

Required Skills & Qualifications:

• Experience of providing administrative and executive support services in a large organisation, including diary management, agenda planning, and organising of meetings.
• Ability to understand and work effectively within a political environment and deal with Councillors and Council issues impartially and with sensitivity.
• Advanced knowledge of applications and systems such as Microsoft Office to enable effective support to be provided, and quality advice given in relation to its best use within the service.
• Literacy skills to be able to produce routine documentation.
• Numeracy skills to be able to produce statistical information.

Benefits:

• Access to a dedicated consultant for ongoing support.
• Secure and easy-to-use online timesheet system.
• Self-service portal for managing holiday requests, payslips, and other employment documents.
• Access to free training, discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for this Executive Support Officer position, please submit your CV detailing your relevant experience and why you are interested in this position.