Executive Team Administrator - Immediate Start

Job Opportunity: Executive Team Administrator

Location: Haywards Heath (Hybrid working available)
Contract Type: Temporary Contract initially until December initially
Start Date: Immediate

Salary: £15 - £18 per hour (Dependant on experience)

We are looking for a proactive and highly organised Team Administrator to support our client and their wider team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day tasks, and is passionate about delivering exceptional administrative support.

Key Responsibilities:

Executive & Calendar Management

• Coordinate complex scheduling requirements for senior team members, ensuring seamless alignment across international time zones.
• Administer planning calendars, including the accurate recording of annual leave and team availability.

Operational & Project Support

• Contribute to the delivery of operational initiatives by tracking progress, managing priorities, and ensuring deadlines are met.
• Assist with divisional projects in collaboration with Executive Assistant and administrative colleagues.

Onboarding & Visitor Coordination

• Facilitate onboarding processes for new employees, including the procurement of IT equipment, mobile devices, corporate cards, and induction scheduling.
• Support international visitors during their time in the UK, ensuring a smooth and welcoming experience.

Systems & Financial Administration

• Process expense claims and invoices efficiently across financial systems.
• Raise purchase order requisitions using internal accounting platforms in accordance with company procedures.

Travel & Event Logistics

• Arrange detailed travel itineraries for senior leaders, including international flights, visa applications, ground transportation, and accommodation.
• Identify and secure appropriate venues for leadership meetings, team off-sites, conferences, and formal dinners.

Governance & Compliance

• Ensure all administrative practices adhere to GDPR and internal data protection policies.
• Continuously review and refine administrative processes to improve efficiency and service delivery.

Next Steps:

• Apply today, the client is looking for someone to interview immediately and start asap!
• Please apply today with your up to date CV and contact details
• If you have trouble uploading your CV, please email it to and put the job title as the subject

Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)

By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond.

Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy.

Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 72 hours of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - www.officeangels.com.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.