Facilities and H&S Coordinator

Facilities and H&S Coordinator

Monday - Friday / 8.30-5.00pm

We are targeting someone who is confident working on their own initiative, and keen to work as part of a small team, to ensure all elements of facilities & H&S are met for the business and communicated effectively.

Reporting to the HOF, you'll have the day-to-day responsibility for ensuring that the office premises and services create a warm, welcoming and inspirational environment which caters to the needs of all colleagues and visitors.

General

• Manage meeting room diaries and promote best use of office space based on feedback
• Organise and arrange physical meeting room set up as and when required
• First point of call / help desk for staff queries
• Ensuring office engagement activity every month reflecting the seasonal calendar
• Manage effective archiving standards and records systems & where possible the digitalisation of records for ease of access ensuring GDPR compliance is adhered to at all times

Health & Safety

• Support the HOF with self-assessment and audit processes and producing risk assessments, captured and stored in the appropriate manner
• Support the HOF with being responsible First Aider/Fire Safety Marshal in their own right and ensuring legal compliance with the correct training and numbers across the office
• Ensure that appropriate schedules for PAC testing, maintenance and preventive measures are in place
• Support reviews of H&S systems to ensure compliance and best practice, where necessary working with other offices across the group to provide & share information

Contractors and 3rd Parties Coordination

• Maintain relationships with key suppliers and all third parties - including daily/weekly checks against standards and compliance
• Soft Services
• Management of contractors, when on site
• Assist IT department with equipment set up and cable runs
• Manage any third-party Council and Utility companies and produce monthly energy usage reports

Building Maintenance

• Oversee any building works as and when required, including the installation of fixtures and fittings as and when required
• DIY maintenance as and when required - quick fixes such as bulb replacements etc.
• Manage staff workspace setup, relocation coordination, and workstation installation
• Maintenance of equipment, standards and ordering supplies
• Responsible for the overall look, feel and standards across all communal areas including the kitchen areas

Security

• Monitoring of Security and Access Systems
• Adhere to data protection guidelines for visitor's information and accident book details
• Manage the allocation of car park passes and car parking areas used by staff

Post Room

• Provide overall support for Post Room Operations, including correct processing of Franking machine
• Ensuring smooth operations for any office postal requirements including Special deliveries and courier services.
• Managing third party outsourced supplier for brochures/kit bags etc for business areas

Refer a friend and earn a retail voucher worth up to £500!

Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion.

By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

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