Facilities Co-ordinator

The UK Debt Management Office, an executive agency of HM Treasury, is seeking an interim experienced Facilities Coordinator for a 4-month contract to assist the small, dedicated Facilities team over a period of sickness and holiday absence. The jobholder will work alongside other members of the team and will report to the Facilities Manager/Senior Facilities Coordinator. The Facilities team sits within a larger business delivery team reporting to the Chief Operating Officer. The purpose of this role is to increase the team's capacity to ensure a continuous level of support to the DMO's core business teams.

The role is 100% office-based and there may be an occasional requirement to work weekends or evenings. Key Responsibilities

1. Being the first point of contact for facilities-related issues, as detailed by the Facilities Manager or Senior Facilities Coordinator. These include but are not limited to security, audio visual equipment, cleaning, stationery, reprographics, setting-up rooms for meeting etc.

2. Assisting in the management of the purchasing process for all facilities goods and services, ensuring that government and DMO guidelines are adhered to.

3. Providing Health and Safety (H&S) and familiarisation induction to new staff and contractors

4. Managing and inputting computer-based records, ensuring that information on issues is updated and maintained on a regular basis

5. Distributing mail around the office. Franking and posting outgoing mail.

6. Checking that systems such as the Comms room AC, meeting room AV, copiers and Sky TV systems are operational at the start of each day

7. Booking visitors, contractors and the goods lift on the landlord's management system and uploading contractor's RAMS to the same system so the work permits can be issued

8. Setting up meeting rooms for regular staff meetings and ensuring refreshments are available

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.