Facilities Management Officer

Facilities Management Officer

Location: SW1
Contract Type: Temporary - 3 Months

Fulltime on site: Monday - Friday 36 hours per week

Key Responsibilities:

Help Desk:

• Manage bookings related to travel, couriers, car hire, and stationery.
• Maintain and update internal spreadsheets to ensure smooth operations.
• Liaise with the landlord's building managers to facilitate maintenance requests, ensuring they are addressed promptly and escalated as necessary.

Switchboard:

• Operate the switchboard efficiently, transferring calls or providing contact information as needed.

Financial Management:

• Process orders and invoices for payment through the internal purchase order system.
• Address queries and resolve disputes related to financial transactions.

Office Support:

• Set up conference and meeting room facilities to support organisational needs.
• Handle the movement of post, stationery, copier paper, and other materials to designated individuals.
• Issue access passes, MFD log-in cards, and temporary building passes as required.
• Monitor service areas and order stock as necessary to maintain operational efficiency.
• Escort non-employees on the premises, including maintenance personnel, which may involve out-of-hours and weekend duties.
• Ensure general housekeeping by keeping all floors clear of clutter, including the removal of waste materials not covered by the cleaning contract.
• Complete various tasks as assigned by the Facilities Management team to support overall operations.

Qualifications:

• Proficiency in Microsoft Office packages, particularly Outlook, Word, and basic Excel functions.
• Strong organisational and time management skills.
• Excellent communication abilities, both written and verbal.
• Ability to work independently as well as collaboratively within a team.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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