Facilities Management-Compliance Administrator

Client

Local Authority in Twickenham

Job Title

Facilities Management-Compliance Administrator

Pay Rate

£19.41 an hour PAYE/£25.66 an hour UMBRELLA

Hours

36 hours a week(Mon-Fri) 9AM-5PM

Duration

Initial 6 month contract

Location

HYBRID WORKING-2 DAYS A WEEK IN OFFICE-York House, Twickenham and Wandsworth Town Hall

Description

Job Purpose

Responsible for providing high-quality administration support to the FM Compliance
Team Leader and FM Technical Services management team ensuring that planned
preventative maintenance and statutory compliance status is consistently high across
all premises that the FM are responsible.

Administer the FM Compliance in box and work closely with the FM Performance CAFM
team to ensure that the direct and indirect workforce understand process and are
using the in box correctly.

Specific Duties and Responsibilities

1. Through proactive document and data management ensure that statutory and
mandatory compliance percentages are always above 85% across an diverse
estate comprising of approximately 230 properties throughout the boroughs of
Wandsworth and Richmond Upon Thames.

2. Daily management of the FM Compliance email in-box to ensure that documents
are compliant and uploaded to Concerto as quickly as possible.

3. Daily management of the FM Compliance email in-box and communication by
telephone and email with contractors to ensure that any Remedial Works
identified from PPM visits are quickly converted into quotes received in the FM
Compliance inbox and processed to the FM Building Services team for approval.

4. Daily use the Concerto CAFM system. Work closely with FM Building Services
Administrator to ensure that PPM works are notified to the contractors quarterly
in advance.

5. Work with the FM Building Services Team to ensure that all asset data held in
Concerto is regularly reviewed, accurate and that the PPM regime for each asset
is CIBSE Guide M compliant and aligned to SFG20 best practice.

6. Arrange Concerto CAFM training and refresher training for key contractor and
contractor administrators.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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