Facilities Officer

Hybrid Role 60 % in London Office

To start ASAP

Main Purpose of the Job :

To support the Facilities Manager (FM) with processing of online request for equipment and furniture, purchasing, budget management and filming and events. Support the FM in communications relating to maintenance work, to ensure all stakeholders are fully engaged and that disruption to the Student Experience due to projects is minimised.

Duties and Responsibilities:

• Assist with facilities maintenance requests when they fail to meet the Estates/Library Services Service Level Agreement (SLA) targets.
• Assist with managing online requests for equipment and furniture from LCCOS Staff, working with the FM.
• Purchase equipment and furniture as directed by the FM.
• Organise removal services as directed by the FM.
• Assist the FM in day-to-day management of the LCCOS maintenance, equipment and furniture budget, following up with suppliers as required.
• Attend UCL wide meetings (e.g. Building User Group [BUG] meetings) as appropriate, acting as LCCOS representative.
• Write the LCCOS web news articles detailing library facilities and project developments, including a monthly facilities and projects news, staff blog and LCCOS Staff peer review articles as required.
• Support the FM with liaising with the LCCOS Finance Team regarding invoicing for commercial film projects.
• Assist the FM in the processing of key and card access