Facilities Operations Officer (Gr H)

Client Details:

We are recruiting for a reputable organisation based in south west London for a Facilities Operations Officer

It’s all hands to the pump at Royal Borough of Kingston FM, while we transition to new services and new contractors over the coming months. We need to increase capacity in our current "Meanwhile team" of FM interims to meet this increased demand, ahead of a new permanent team being recruited. We are a friendly, collaborative team of FM professionals, used to sharing ideas and working together at pace.

Description:

Wide range of duties including:

Customer service - first point of contact. Supporting stakeholder engagement. FM Webdesk management, progressing and closing works.

Managing enquiries and mailboxes. Working closely with FM Support team, prioritising work and rotas - office moves and changes, deliveries, meeting room set up, etc.

Arranging and inputting to audits and inspections, eg to check Health & Safety, cleaning standards, meeting rooms, public areas.

Supplier contracts administration, including utilities, building services, cleaning, security, waste management.

All finance admin - invoicing, journals, POs, service charges, recharges.

Maintaining records, performance analyses and dashboards.

Preparing documentation and spreadsheets.

Producing meeting notes and action plans recording and dissemination. Ad-hoc duties as and when required.

Profile:

For these roles you will need:

Substantial proven experience in a similar role.

High level of literacy and numeracy. HIgh level of IT skills - we use Google Workspace and Wordpress.

High level of accuracy and attention to detail. Great people skills. These will be multi-tasking, high-performance roles.

Be available for a very quick start for an initial 3-month term

*PLEASE NOTE THIS IS A CUSTOMER FACING ROLE AS SUCH THE WORKER WILL BE REQUIRED TO BE IN THE OFFICE EVERY DAY*

Role is office-based in Kingston.