Fleet Workshop Receptionist and Stores person

Adecco are pleased to be recruiting for a Fleet Workshop Receptionist and Stores person to work within the Lincolnshire Police Force at there Headquarters in Nettleham

Location: Nettleham
Contract Type: Temporary
Hourly Rate: £12.31
End Date: February 2026 (Estimated)
Working Pattern: Full-Time Monday to Friday between the hours of 8am and 7pm
Driving Required: Yes

Are you a proactive and organised individual looking for an exciting role in the public services sector? Our client is seeking a Fleet Receptionist and Parts Controller to be the primary point of contact for their vehicle workshop department. If you're passionate about delivering exceptional service and thrive in a dynamic environment, we want to hear from you!

Core work areas:

• Coordinate appointments for unplanned vehicle repairs and defect reporting in collaboration with workshop management
• Support the overall function of the fleet maintenance department, maintaining manual and electronic systems ensuring security and sensitivity always.
• Efficiently process job costings, ensuring all data is accurately recorded against relevant transport budgets and within agreed timeframes.
• Log and track all incoming and outgoing stock using the appropriate inventory systems, maintaining minimum stock levels as required.
• Work independently, following verbal or written instructions with minimal supervision.
• Manage and monitor workshop stock levels and consumables, ensuring availability and proper allocation.
• Process purchase orders, invoices, and delivery documentation-both self-initiated and submitted by colleagues-ensuring compliance with audit and financial procedures.
• Liaise effectively and professionally with internal staff, external suppliers, and contractors, always maintaining confidentiality, integrity, and courtesy.
• Coordinate with Fleet Management and end users to manage manufacturer safety recall programmes for vehicles.
• Monitor, progress and chase warranty claims with suppliers of parts providing weekly updates of parts on back order.
• Follow up on missed appointments, taking appropriate actions and escalating where necessary.
• Oversee the daily operation of the HQ Pool Car service, ensuring optimal vehicle allocation and prompt return of vehicles for continued availability.
• Deliver vehicle familiarisation presentations to pool car vehicle end users when requested.
• Maintain high standards of professionalism in all tasks, adhering to Health and Safety and COSHH regulations, and considering the wellbeing of colleagues and vehicle users.
• Provide a high level of customer service, treating all visitors to the HQ Fleet Maintenance Department with respect and professionalism.
• Coordinate visits from external contractors and suppliers when requested by Fleet Management team members.
• Arrange appropriate responses to vehicle breakdowns or accidents as directed by Fleet Management.
• Managing MOT and inspection appointments, and communicating with users to provide alternative vehicles during service intervals.

What We're Looking For:

Experience & Qualifications:

• Experience working in a vehicle related and vehicle spare parts environment
• Administrative experience
• Experience in stock control
• Experience of managing diaries or booking shared resources
• Competent in the use of various IT processes including Word, Excel and Outlook
• Strong organisational skills
• Ability to co-ordinate resources effectively
• Parts & Stock understanding across various vehicle manufacturers.

What You'll Gain:

Join a supportive team where your contributions matter! You will enjoy a work environment that promotes equality, diversity, and respect while ensuring compliance with all relevant legislation.

If you're ready to take on this exciting challenge and make a difference in the public services sector, please apply today! Your next great opportunity awaits!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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