G8 Diary Manager

• Location: SOUTHWARK, London
• Job Type: Temporary
• Pay Rates: PAYE: £22.28/hour, Umbrella: £28.86/hour
• Start Date: Ideally by 1st July 2025

Join our team in a pivotal administrative role within the Private Office and Secretariat, directly supporting the Deputy Mayor. This role requires a high level of discretion, responsiveness, and professionalism, acting as a key interface between the Deputy Mayor and various stakeholders.

• Full ownership of the Deputy Mayor’s diary, including scheduling, coordinating, and resolving potential conflicts.
• Provide detailed briefings on upcoming engagements, including logistics, required documents, and background materials.
• Assemble daily folders with all necessary materials for meetings, ensuring all papers are printed and organised.
• Book meeting rooms and arrange travel as needed.
• Support the Deputy Mayor during events or high-profile days.
• Act as a key point of contact for the Deputy Mayor’s office, liaising with senior advisors, support officers, and external stakeholders.
• Manage and update Teams Planner and Outlook calendars, ensuring timely responses to emails and requests.

• Proven experience in high-level diary and administrative support roles.
• Strong command of Microsoft Office Suite, especially Outlook and Teams.
• Excellent written and verbal communication skills.
• Ability to work under pressure and adapt to rapidly changing priorities.
• Detail-oriented, highly organised, calm under pressure, and solutions-focused.
• Discreet and trustworthy with sensitive information.

• Core Hours: 9:00 AM – 5:30 PM, flexibility required.
• Office Presence: Minimum 3-4 days/week in office, City Hall on Mondays is mandatory.

To apply for the Private Office Diary Secretary position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.