Higher Clerical Assistance Start ASAP

1. To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies.

1. To maintain and update service user and financial record systems to agreed standards.

1. To input referrals and update appropriate database systems

1. To provide administrative support to the team e.g. produce and send ad-hoc / template letters

1. To process orders, Barclaycard purchases and invoices for goods and services e.g. stationery, furniture.

1. To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards.

1. To assist managers, where appropriate, to record information within the human resources computerised system e.g. timesheets

1. Archive / retrieve / destroy files and maintain accurate records.

1. To oversee the admin PPN process.

1. To provide support to meetings and events for the service where required.

1. To liaise with appropriate departments / agencies / organisations as required.

1. To provide statistical information as required.

1. To provide cover at other centres as necessary.
2. Duties also involve, updating databases (CareFirst) and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.

Requirement:

• Dealing with the public
• Dealing with a variety of tasks & demands relevant to the post
• Must be able to work as part of a team and contribute to effective team-working
• Ability to be flexible and cope positively with change
• Ability to deal with issues of a confidential nature
• Non-judgemental attitude
• Skills in the use of database / financial system.
• Word processing skills.
• Ability to communicate accurately/concisely and sensitively.
• Ability to organise and prioritise own workload.
• Commitment to produce quality work.
• Ability to use initiative.

If interested, please submit CV and call Varsha on between 9am to 5pm (Mon to Fri)