HR Administrator

Job Description - HR Administrator
Location - Solihull (On-site)
Duration - Until 31st December
22 hours per week(9-3 or 8-2)

Main Purpose of the Role To provide a full administration service, ensuring effective and efficient support for HR processes and systems.
Key Responsibilities
General HR Administration
? Provide high-quality administrative support to the Business HR Manager (BHR).
? Manage and maintain HR systems such as:
? Webonboarding (electronic contracts)
? Absence Manager
? Workday (HR system of record)
? Update systems with accurate information and generate reports as required.
? Assemble data and compile statistics and reports from various sources (files, systems, etc.).
? Respond to and act on priorities from the BHR Manager.
New Starters & Onboarding
? Manage the new starter process:
? Coordinate inductions and liaise with line managers.
? Ensure setup for IT, pay, and benefits is completed.
? Lead the Solihull induction.
? Ensure new hires are informed about their benefits.
? Generate and manage HR documentation including:
? Employment contracts
? Offer letters
? Secondment letters
? Bonus change letters
Employee Relations & Meetings
? Take notes during Employee Relations (ER) meetings.
? Occasionally travel to other sites (e.g., Abingdon, Maidenhead) for disciplinary or other meetings (mileage covered by Abbott).
? Maintain confidentiality of all sensitive information (e.g., terminations, settlement agreements).
Admin & Office Support
? Create and manage Purchase Orders.
? Handle HR expense and invoice queries, including FB60 processing.
? Maintain physical filing and ensure commercial files are up to date.
? Maintain HR trackers.
? Support general business administration needs.
? Respond to employee queries on low-level HR matters.
Event & Training Coordination
? Assist in arranging HR-led events such as:
? Inductions
? Training sessions
? Wellbeing events (e.g., Know Your Numbers)
Education & Skills
? Proficient in Microsoft Office (Word, Excel, PowerPoint)
? Strong written and verbal communication in English
? Fast and accurate typing skills
Experience
? Prior experience in a general administrative or HR admin role
? Comfortable working in high-pressure environments
? Confident in presenting and engaging with various audiences
Challenges of the Role
? Adapting to frequently changing priorities and urgent tasks
? Keeping updated with evolving company policies and procedures
? Developing understanding of HR systems and internal processes
? Learning the business structure and needs quickly

Randstad Business Support is acting as an Employment Business in relation to this vacancy.