HR Administrator

Your new company
A public sector-based organisation located in central Cardiff.
Your new role
Working as an HR administrator, you'll provide first-class HR administrative support to the wider HR team.
Main duties

• Fully utilise the HR system, i-Trent, to manage administrative processes and collaborate with the team on ways to improve process efficiencies and the end-user experience.
• Update staff changes in the HR system. For example, new starters and line manager changes; create positions and posts when necessary for new roles; leavers, maternity/paternity; fit notes, amending booked and cancelled annual leave; and any other administrative task linked to the employee lifecycle.
• Accurately inputting payroll data into the HR system, for example, salary changes; working hours and patterns, buying and selling annual leave, holiday of a lifetime, and childcare vouchers. Working closely with the People and Payroll Officer to provide information for the processing of monthly pay runs.
• Monitoring, triaging, and answering queries in the HR and Payroll inbox.
• Update pensions spreadsheets and complete and submit relevant documentation for starters, leavers, partial retirements etc. and deal with pension queries, working closely with the Payroll and Pensions Officer.
• Utilising the HR system to support the administration of recruitment campaigns, ensuring that relevant documentation and information is provided in a timely manner, as well as supporting the People and OD Partners and Recruiting Manager with all aspects of the campaign.
• Contact the candidate's referees to obtain references and ensure they cover a 5-year working/academic period.
• Build relationships with candidates and collate the necessary information to ensure that the new starter process runs smoothly for each stage (Offer/ Appointment)
• Draft correspondence and contracts of employment as required for internal and external customers, based on standard templates.
• Arrange inductions for new starters.
• Raise and issue purchase orders using the P2P system.
• Support the People and OD Manager with any administration related to learning and development activities. For example: LinkedIn learning administration, setting up/ completing/ cancelling learning events, contacting L&D facilitators, providing attendance lists, collating evaluations, managing the L&D inbox, mentoring programme administration.

What you'll need to succeed
Experience of using I-Trent is highly desirable. You'll be organised, a strong administrator and be confident in the use of a variety of IT systems. Previous experience of HR admin and / or payroll is also highly desirable.

What you'll get in return
This is a 12-month fixed-term contract role, paying £25492, plus excellent benefits, including 41 days per year annual leave (including bank holidays). This is a hybrid role with a degree of flexibility on start and finish times. It's a 35-hour working week. You are required to be in the office 1 day per week, every Tuesday. Parking is available. The office is based in Central Cardiff.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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