HR & Right To Work Coordinator (Fixed-Term Contract)

Our production unit takes pride in offering top-tier luxury airline catering that is both elegant and sophisticated. Our team is dedicated to crafting a one-of-a-kind experience that is attractive to even the most discerning passengers. We focus on providing exceptional quality, first-class service, and an exquisite range of menu options that are sure to impress.

As an HR & Right To Work Coordinator (Fixed-Term Contract) you will play a crucial role in supporting our employees and determine their eligibility to work in the UK and travel internationally as part of their job. Your primary responsibility will be to provide expert visa advisory services and streamline the visa application process. In addition, those with time-limited right to work in the UK (i.e. those who hold a ‘List B’ document such as a visa) must have a repeat check before their visa/document is due to expire.

Right to Work Compliance

• Conduct Right to Work checks for new hires and existing employees, ensuring compliance with UKVI regulations.
• Schedule and perform follow-up checks for employees with time-limited immigration status to ensure continued eligibility to work.
• Maintain accurate and up-to-date records on HR systems and personnel files in line with UKVI legal requirements.
• Monitor visa expiry dates and ensure timely follow-up actions, renewals, or appropriate cessation of employment or sponsorship.
• Collaborate with recruitment and onboarding teams to ensure full compliance throughout the hiring process.

Sponsorship Management

• Manage all aspects of Skilled Worker and other sponsored visa processes, including assigning Certificates of Sponsorship (CoS).
• Maintain accurate and compliant sponsor records, including updates to job roles and employee circumstances.
• Report relevant changes or breaches promptly to the Home Office, as required under sponsor duties.
• Liaise with external immigration advisors or legal representatives as needed.
• Keep abreast of immigration law changes and ensure internal policies remain up to date.

Auditing & Reporting

• Conduct internal audits of employee records and immigration documentation to ensure compliance.
• Coordinate responses to UKVI inspections or other regulatory audits.
• Prepare and deliver regular compliance reports, identifying risks and areas for improvement.

Employee Support & Guidance

• Act as the go-to expert for visa, passport, and right to work matters within the organisation.
• Provide accurate, up-to-date information on visa/passport requirements, application processes, timelines, and delivery methods.
• Review application forms and supporting documents for accuracy and completeness.
• Keep employees informed throughout the visa/passport application process, providing real-time updates and clear communication.
• Offer hands-on support with visa, passport, and related documentation, ensuring employees understand their obligations and requirements.

Internal Stakeholder Engagement

• Maintain strong and clear communication with line managers, HR colleagues, Payroll, Compliance teams, and external agencies.
• Support internal teams by providing expert advice and updates on immigration compliance and Right to Work requirements.

• Attention to Detail:  Your keen eye for detail will ensure that every visa application is accurate and complete, minimising the risk of complications
• Administrative Skills: Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment are a must. You'll be handling a high volume of paperwork and coordinating with various authorities, so excellent organizational abilities are essential.  
• Resourcefulness: In this role, you'll often need to find creative solutions to unexpected challenges. Being resourceful and adaptable will serve you well
• Independence: While you'll have a supportive team, you should be comfortable working independently and taking ownership of your responsibilities
• Quick Response: Our employees rely on timely information. The ability to respond promptly to inquiries and changes in visa processing is crucial.
• Problem-Solving Skills: Proactive approach to identifying and addressing issues in a timely manner, raising concerns, and proposing solutions when necessary
• Attention to Detail: Meticulous attention to detail to ensure accuracy in information processing
• Previous HR/Compliance experience is desired, however strong admin background is essential
• Hold a certificate level qualification in HR would be advantageous
• Excellent and accurate IT skills: Outlook, Word, and Excel.
• High standard of written and spoken communication, including a good telephone manner.
• Strong organisational skills and administration processes. Impeccable eye for detail

We believe that our employees are the driving force behind our success and strive to create a positive and supportive work environment. As a member of our team, you will have access to a range of benefits, including:

• Competitive salary
• Enjoy perks by referring your friends through our Refer a Friend Scheme
• Save money and time with On-Site Free Meals
• Expand your skills and knowledge through our in-house training opportunities.
• A business where you can have a real impact, we’re not afraid of new ideas!
• Genuine career development opportunities, both nationally and internationally
• The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market

DO&CO is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

#docolondon