HR Coordinator

Job Title: HR Admin/Payroll Admin
Location: Stoke on Trent
Type: Temporary (6 months) with potential of leading to a permanent role
Reports to: HR Manager / HR Director

Role Overview:
We are seeking a proactive, detail-oriented HR Admin/Payroll Admin to support our HR department and assist with payroll administration. This temporary position offers a fantastic opportunity to gain experience and the potential to transition into a permanent role. The successful candidate will play a crucial role in ensuring smooth HR operations, handling a variety of HR administrative tasks, and providing payroll support. The role is predominantly HR-focused (70/80%), with around 20/30% dedicated to payroll admin duties. You will be the go-to person for handling employee queries, assisting with payroll-related tasks, supporting employee communication, and generally ensuring the smooth running of HR processes

Key Responsibilities:

HR Administration:

• Provide general HR admin support, including responding to employee queries and assisting with documentation.
• Create and issue letters to employees, including contract changes, HR policy updates, and general communications.
• Maintain employee records and ensure HR database is up-to-date.
• Assist in generating HR reports, such as absence reports, headcount reports, and other key metrics.
• Support employee engagement initiatives and help with communication strategies to keep staff informed and motivated.
• Help with onboarding and offboarding processes, including documentation and system updates.

Payroll Support:

• Assist Payroll Clerk with the processing and administration of monthly payroll.
• Follow up with managers to ensure all payroll-related data (overtime, absence, and deductions) is accurate and submitted on time.
• Handle employee payroll queries and provide timely resolutions.
• Ensure accuracy of payroll records and assist in maintaining payroll-related documentation.
• Assist in preparing payroll reports and ad hoc data analysis.
• Coordinate with finance and ensure smooth payroll payments and adjustments.

Reception/General Office Support:

• As part of the HR teams responsibilities, assist with reception duties, including answering phones, greeting visitors, and directing queries as necessary
• Support office management in administrative tasks as needed.

Skills & Experience Required:

• Previous experience in HR administration and payroll (ideally 1-2 years).
• Understanding of payroll processes, preferably with knowledge of payroll software and systems.
• Strong administrative skills with a high level of attention to detail.
• Excellent communication skills, with the ability to deal with employee queries in a professional and empathetic manner.
• Proactive, with a hands-on attitude and willingness to get involved in a wide variety of tasks.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Familiarity with HR processes and best practices, including employee records management, report generation, and general employee engagement.
• A strong team player who can collaborate with HR colleagues and other departments.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.