International Freight Logistics Coordinator

International Logistics Coordinator

Our client is a global leader in the supply of turnkey solutions to the events industry for some of the biggest theatre, concert, live events, and TV acts in the world. They now have an exciting opportunity for an international logistics coordinator to join the current team handling the movement of show equipment by air, road and sea across the world. This role is initially offered on a fixed term contract until April 2026 with a good chance of the contract being extended or made permanent for the right individual.

The ideal candidate will have a track record of experience in either an intermodal freight forwarding role or a manufacturing logistics background. You must have a willingness to learn, adapt and be flexible with your approach to work as no two days are the same as freight and logistics requirements of the clients change frequently with the needs of the events

Main duties and responsibilities

* Preparing concise export and import Commercial Invoices and Packing lists, this may involve manually weighing and measuring boxes in the warehouse.
* Preparing concise instructions to customs brokers to arrange import or export customs clearance and T1 documents.
* Preparing reports for HMRC
* Negotiating transport rates with approved suppliers for air, road and sea freight movements (both export and import), raise purchase orders and manage costs.
* Load planning for European road freight movements (both export and import) to utilise vehicle capacity.
* Plan collections or deliveries to meet suppliers (internally/externally) and client requirements.
* Working knowledge of airfreight and ocean freight shipping
* Prepare and manage multiple shipments at any one time
* Keeping accurate records of every shipment within MS SharePoint and Teams
* Working to tight deadlines and working with the team to manage workloads.
* Liaising with multiple departments and stakeholders internally (UK and Internationally) and also external stakeholders (clients and suppliers). Confidence to communicate by email, face to face and via the phone is a must.
* Teamwork is essential as well as being able to work on your own.
* Excellent use of MS Office 365 Suite, especially Outlook, Teams, SharePoint and Excel.
* Ability to work out of hours if required and some weekends
* General; administrative tasks required within the course of your role.
* Working hours Mon-Thursday 09:30 to 18:00 and Friday 09:30 to 17:30 - Flexible on these hours and you can start earlier and finish earlier

Package and Benefits

Salary 30/37k per annum dependent upon experience
25 days Annual Holiday plus National Holidays pro rata
No set work attire
Cycle to Work Scheme
Pension Scheme
Life and income Insurance schemes
Social Committee Events throughout the year
Access to support with physical and mental wellbeing platforms
Access to cashback and discounts on the high street and online brands