Invoicing Coordinator - WFH Fridays!

Invoicing Coordinator (6 month contract)

Loughton, Essex

£28000

Monday - Friday 9am-5.30pm

Excellent benefits including 22 days annual leave + bank holidays, extra holiday day for your birthday, fantastic staff discounts, free car parking, pension scheme, healthcare & work from home Fridays!

Are you looking for the opportunity to gain experience in a dynamic and vibrant business? An exciting opportunity has arisen for an Invoicing Coordinator to join our client's team, initially on a 6 month contract basis with the potential for this to be extended due to company growth.

You'll be responsible for:

• Oversee and ensure timely generation of invoices using Ms Excel.
• Coordinate with the sales and operations teams to verify order details, product shipments and delivery confirmations before invoicing.
• Handle discrepancies between order details and invoicing, ensuring smooth communication with relevant departments.
• Generate and send invoices and credit notes to clients via email, portals, or through other invoicing platforms.
• Ensure invoices are sent in compliance with client-specific requirements.
• Ensure the proper documentation is submitted to portals, maintaining a seamless invoicing process.
• Work closely with customers to ensure proper use of portals for invoicing and payments.
• Troubleshoot any issues related to partner portals and work with the IT department or support teams as necessary.
• Identify issues in the invoicing process and suggest or implement improvements.
• Collaborate with other departments to streamline invoicing workflows.
• Assist in automating processes related to invoicing, payment tracking, and reconciliation.
• Act as a point of contact for clients with invoicing or payment queries.
• Provide clear and professional communication regarding billing enquiries, disputes or payment arrangements.
• Maintain proper documentation for all transactions, ensuring data accuracy and consistency.
• Assist in internal or external audits by providing necessary invoicing and receivables information.

Experience Required:

• Previous administration experience and a good knowledge of Ms Excel.
• Ideally some experience or exposure to accounting functions, producing or sending invoices.
• A confident and professional telephone manner and excellent communication skills.

If you're ready to contribute to a vibrant team and thrive in a supportive environment, we can't wait to hear from you! Apply now and embark on an exciting new chapter in your career!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.