Medical Secretary Newtownards

Your New Company

Hays are partnering with a healthcare organisation in the Southeastern Trust area to recruit a Medical Secretary on a temporary basis.

Your New Role

• Telephone calls and provide information for ongoing audits
• Typing/formatting correspondence using Encompass and/or MedSpeech. Send Inbasket messages as appropriate.
• Processing new patient referrals and managing Encompass Workqueues (waiting list) for team, including the new patient, and reviewing patient and DNA lists.
• Maintain Team/Consultant caseloads using the Encompass System.
• Provide statistics to the Admin Team Lead on a weekly/monthly basis as requested. Information to be collated using Encompass Admin systems i.e. DAR and other reporting functions available to all staff
• Format and forward outcome letters to GP and relevant HCPs via Encompass
• Use eProcurement to manage stock provision.
• Requesting and returning medical notes: maintaining and archiving patient files.
• Manage Consultant and Team diaries, including arranging and attending the weekly Consultant/Secretary meetings.
• Manage clinics, including managing cancellations, booking appointments and ensuring appropriate outcomes.
• Providing cover on reception in Mental Health Outpatients as and when required
• Medical Records duties include the pulling of clinics within timescales, updating the filing records using Encompass system, processing notes for other trusts, checking of TASK, retrieval of deceased patient files for archiving.

What You'll Need to Succeed

• Experience in secretarial roles, including audio typing and minute taking
• Great communication skills and ability to work as part of a team
• Experience using Encompass is desirable.

What You'll Get in Return

• £12.31 per hour
• Immediate start
• Full-time working pattern (37.5 hours)
• Temporary for 6 weeks with likely extension
• Located in the Newtownards Area

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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