Office Manager

Role brief:

The Office Manager & Personal Assistant reports to the Project Director. They are Responsible for organising and coordinating a range of office operations, overseeing the implementation of policies and procedures and contributes to business targets.

Candidate Responsibilities:

• Delegated budgetary authority to sign off expenditure. Meet regularly with Finance Manager to review budgetary positions and take corrective actions as appropriate.
• Manage all facilities services within the office, overseeing and checking the work of trades persons/contractors.
• Manage contractors working on site e.g. building/office refurbishment and other major changes ensuring all safety measures are in place.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Organise regular PAT Testing of all office equipment and maintain records for audits.
• Serve as the 'Go-To' person for office enquiries, guidance and conflicts.
• Responsible for daily monitoring of Director's inbox, picking up emails and responding to them, taking independent actions as required.
• Manage diary of Director in a pro-active and efficient manner making independent decisions.
• Responsible for setting up all meetings and schedules and cascading information.
• Research, contribute and prepare data/information for a variety of internal and external client
  meetings and presentations.
• Prepare, compile and contribute to reports to the cycle of
  operational meetings
• Line management of Receptionists; ensuring staff resources are deployed efficiently and
  effectively. Checking that work is recorded against correct project and overhead codings.
• Responsible for recruitment, dismissal, setting targets/goals and appraisals. Perform regular
  1-2-1 meetings and putting in place improvement plans with defined timescales if performance
  is failing.

Candidate Requirements:

• Degree/NVQ4/HND or at least 5 years' proven experience of working in a similar high profile role
• Proven experience of managing and supervising a team (appraisal/performance of results).
• Team Building skills. Be able to direct, monitor and supervise staff, leading a team.
• Ability to maintain high level of accuracy in researching and preparing data. Analytic and problem solving skills and attention to detail with a high level of accuracy/meticulous.
• Confident, able to use initiative and to deal with sensitive and complex situations.
• Advanced management understanding.
• Excellent inter-personal skills (faced with constant interruptions with need to meet deadlines)
• Be able to make solid professional judgements (sometimes on behalf of Director)
• Very effective organisational and written communication skills. Excellent language and grammar skills.
• Computer skills - spreadsheet and word processing at a highly proficient and advanced level
• Capable of prioritising workload of self (and of team members)

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Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.